Table 2

Cost categories and cost components for the project

Cost categoryCost components
MeetingsParticipants’ per diem, venue rental, refreshment for one project kick-off meeting, one multistakeholder planning meeting and two local project team meetings
Staff salariesOptometrist hourly rate × time spent on examining and managing referred children*, full time staff hourly rate × time spent on eye health activities†, teachers’ hourly rate × time spent on eye health screening‡
Outreach activitiesStaff per diem, transport, spectacles, eye medication
EquipmentAutorefractors, ophthalmoscope/retinoscope sets, slit lamps, trial frames, trial lens
Screening kitOccluder, Visual Acuity chart, torch, tape measure, vision cards, a height and weight scale, educational books, record books, and posters
Monitoring and evaluationTeachers’ hourly rate × time spent on monitoring and evaluation activities§, per diem, transport¶, accommodation, communication**
ConsumablesSpectacles, eye medications
PrintingManuals, branding stickers, posters, and referral forms.
Training of trainersParticipants’ per diem, venue rental, refreshment
Teachers trainingParticipants’ per diem, venue rental, refreshment
Baseline and end-line surveyTraining costs (venue, per diem, refreshment), data collectors’ wages, transport¶, accommodation, communication**
  • *Optometrists’ time spent on examining and managing the children varied between 7 min and 60 min depending on the complexity of the case at hand.

  • †Full-time staff spent between 25 min and 5 hours per school on the eye health activities depending on how well the activities were being implemented.

  • ‡Teachers spent 4–5 min screening one child. Class time used for teaching eye health to students ranged from 10 to 45 min per class session.

  • §Teachers’ time spent 4–12 hours per quarter conducting monitoring and evaluation activities.

  • ¶Means of transportation for monitoring and evaluation included public transport and motorcycle, with the cost being between US$0.50 and US$2.70 per school visit, depending on school distance.

  • **Money spent on mobile phone communication was US$0.50–US$0.90 per day.